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POINT OF SALE
General
- For use in Course Operations, Pro Shop and Food & Beverage
- Fully-integrated with Membership, Inventory and General Ledger
- Touch screen technology.
- Point of Sale partitioning allows you to create different copies of the POS setup to be used by different departments. Each partition runs uniquely with its own table of sales items, menus and rules. This segregation provides clubs with the ability to display only those items relating to a specific department. One department cannot view POS information belonging to another department.
- Full tax processing and reporting.
- Ability to review, change or void complete order.
- Multiple settlement methods, including credit cards, cash, and member charge
- Credit book/sweeps capability
- Terminal specific security.
- Ability to split an individual item.
- Up to 1,000 open checks per server
- Sales area restrictions.
- Member status shows when a member is allowed to charge.
- Prints duplicate receipts with signature line for “on account” sales
- Picture and signature can be viewed.
- Rain checks can be issued through POS.
- User-defined buttons and placement.
- Custom button style and split to best suit your menu
- Button and Text color-coding make it visually easier to work within POS.
- Settlements and menu on the same screen.
- Quick member charge settlement, print and closes ticket with the touch of a button.
- Splitting buttons gives you the ability to put more functions on a single menu screen.
- Settlement summary.
- Sales and revenue by item for specified sales.
- End-of-day reporting with Previews prior to update
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COURSE OPERATIONS
- Green Fees
- Green Fee Passes
- Cart Cards
- Automatic time-based rate changes
- Rounds of Golf reporting.
- Quick member charge or Quick Cash to get them on the course with little delay.
- Automatic Cart Liability waiver print-outs
- Automatic printing of Green Fee Tags
Tee Sheet
(Extra charges – not part of MTrack basic software)
MTrack integrates with TeeSheet 4.0 (extra cahr
Real-time web based solution
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PRO SHOP
- Detail inventory cost analysis in total and by stock location
- Check History available directly from the menu.
- Scanner supported.
- Sales by item, group, category, by member for Report Generator.
- End-of-shift reporting for balancing.
Custom Clubs
- Bill of Materials for standard component configurations
- Inventory management
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LESSONS
- Multiple package options
- Assign lessons to Pro
- Automatic calculation of Pro charges
- Outstanding lesson report
-Lesson redemption history printed each time it is redeemed
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FOOD & BEVERAGE
- Split checks by item and seat.
- Multiple menu capabilities.
- User defined messages for checks.
- Optional automatic service charges.
- Automatic and discretionary gratuity.
- Automatic time-based menu charges.
- Table and seat number information are sent to the kitchen with the order.
- Prep option with attached price.
- Check history available by Member directly from menu.
- Ingredient management
- Forced ingredient modifications
- User defined preparation options/modifiers can be added.
- It is fast and easy to change tables, covers or members
- Track checks including cover counts.
- Check summary report shows charges and settlement by ticket, open checks and server
- End-of-shift reporting for balancing.
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SPECIALS
Gift Certificates & Rain Checks
- Issue, print and track certificates by number, member, type and status.
- Gift certificates may be issued directly from any POS terminal.
- Gift certificate redemption through POS
- Customize the certificates with the club logo or promotional message.
- Gift certificate expiry dates can either be fixed or calculated by date.
- Accounting records are updated at the time the certificate is issued, redeemed and expired
Cart Cards
- Issue, print and track Cart Cards by number, member, type and status.
- Cart Cards may be issued directly from any POS terminal.
- Cart Cards redemption through POS
- Cart redemption history printed each time it is redeemed
- Cart Cards expiry dates can either be fixed or calculated by date.
- Accounting records are updated at the time the Card is issued, redeemed and expired
Driving Range Passes
- Issue, print and track
- Driving Range Passes by number, member, type and status.
- Driving Range Passes may be issued directly from any POS terminal.
- Driving Range Passes redemption through POS
- Pass redemption history printed each time it is redeemed
- Driving Range Passes expiry dates can either be fixed or calculated by date.
- Accounting records are updated at the time the Pass is issued, redeemed and expired
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MEMBERSHIP
- Virtually unlimited number of reportable data elements available per member.
- Manage member files with ease and flexibility.
- View all master file data on screens.
- Member number can be up to 10 alphanumeric characters.
- Change member number while retaining all detailed information and transaction history
- Identify and sort members by occupation or corporate code.
- Member activity and category assigned fee-billing schedule.
- Store member photo and signature.
- Dependants can have separate accounts with all transactions billed to the main member
- Member's dues may be billed to Business account while house charges are to their personal account.
- Minimum spending information with required, spent, left to spend and prepaid information
- Unique status rules definitions.
- Member cards and barcodes.
- Virtually unlimited number of activity/category billing types per member.
- Dining preferences.
- Locker, Fee, Miscellaneous and Interest Billing processing.
- Multiple addresses for mailings with automatic Date Change feature along with Reoccurring Annually option
- Track club usage by date, time and activity.
- Monitor attendance.
- Four customizable mailing types.
- Track club usage by date, time and activity.
- Monitor attendance.
- Four mailing titles/names.
- Setup POS discounts by member.
- Credit limits can be setup to control dependents spending
Member Statement
- Several standard member statements available.
- Back-up check copies available with specific statements.
- Print/Fax/E-Mail facilities.
- Include promotional, past due or specific messages.
- Shows charges, payments and adjustments to account.
- Detailed information available.
- Mailings can be directed at different addresses with different titles.
- User Configurable statement allows use of plain paper.
- Archiving allows the user to reprint a statement from a prior period
Club Management Inquiries & Reports
- Select the data and sequence of the report.
- Sorting by member status will allow you to subtotal data for each type of member.
- Secure report.
- Filters to remove unwanted data.
- Reports can be viewed on the screen, printed, exported, or emailed.
- Copy and paste specific information onto another document from View.
- Generate reports on all member data fields and sales information, with conditioning.
- Aged Account Receivable reporting, including collection lists or by business area.
- Sales analysis reporting.
- Member counts by billing activity and category.
- Re-print any POS checks from inquiry.
Billing & Settlements
- Ability to handle multiple year charges, such as entrance fees and installments.
- Billings can be monthly, quarterly, annual or a negotiated plan.
- Members can have multiple agreements with different schedules.
- Shows the date last billed to members.
- Run a preview report to verify amounts before posting.
- Identify due dates.
- Copy payment plans, year-to-year.
- Invoice, with optional Event Order print.
- User-defined invoice message.
- Multiple deposit/payment function.
- Ability to have members' accounts paid by credit card or by pre-authorized payment
- Full account balances or specific types of charges may be paid
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BACK OFFICE
- Extensive security over user access
- Log-in with touch screen, keyboard, optical or magnetic strip card.
- Can print to a network or local printer with select print styles.
- Can email from within MTrack
- Preview lets you take a look at the document on the screen to make sure it suits your requirements.
- Can choose the font type and size as well as the Windows application you want to view the report with.
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Inventory
- Track items individually or by group
- FIFO and Average costing methods.
- Handles either perpetual or periodic inventory.
- Comprehensive product detail including UPC capability and photo.-
- Itemized purchase detail can be reorganized into a different sequence.
- Can sort by ascending or descending sequence.
- Detail or filtered reports are standard.
- Details for each item ordered and reordered.
- General Ledger integration by category; cost of sales by area.
- Track commissionable SKUs.
- Setup minimum or maximum on hand.
- Track purchase history by item.
- Input UPC codes with scanner
Inventory Reporting & Inquiries
- Valuation by cost and selling price.
- Detail of SKU transactions by sales, purchases and count adjustment.
- Ability to print labels with UPC codes.
- View the details for a specific inventory item, such as purchases and sales.
- Listing of club purchases for a particular item.
- View individual sales by item.
- View member purchases by date range.
- Track items on trial.
- Variety of reports: stock-out, re-order, margin analysis, daily sales, commission, member purchases and credit book report.
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Purchase Orders
- Provides control for your important buying and receiving functions.
- Integrated with Accounts Payable to eliminate manual matching for payment authorization.
- Integrated with the Club Inventory.
- Ability to process inventory or non-inventory items.
- Option to print at time of entry or at a later date.
- Tracks revisions.
- Tracks partial receipts, displays outstanding items.
- Details invoices received against an order
Purchase Order Reporting
- Merge capability for contracts or letters.
- Date range Events Report.
- Scheduling Report and Function Sheet for internal use.
- User-defined report list for main booking details.
- Financial Report.
- Deposits Report.
General Ledger
- Meets all Generally Accepted Accounting Principles and reporting requirements
- Quick setup of financial presentations.
- Multi-company/division/department structure.
- Automatic inter-company accounting.
- True departmental accounting with profit center analysis.
- Multiple sub-accounts.
- Fully integrated with other MTrack features
- Open accounting period flexibility with user-defined security access.
- Future posting capabilities to eliminate month-end backlogs.
- Includes a fully integrated Fixed Asset module providing full depreciation reporting by book or tax with optional journal posting.
- Budgeting module provides multi-year budgets with copy facility and percentage increase
- Upload an existing budget already created in a third party spreadsheet program.
- Maintains security-controlled multiple open periods.
General Ledger Inquiries & Reports
- Multi-year detail history for easy inquiry access.
- Financial Statements monthly, quarterly, annually, and spreadsheet
- Monthly format includes ratios, variances, prior year or budgets.
- Department, corporate and consolidated reporting.
- Detailed source journals.
- Unlimited number of budgets.
Accounts Payable
- Multiple sub-ledgers and bank accounts with bank reconciliation.
- Purchase statistics for each vendor, in summary and detail.
- Tracking capabilities for purchases and reporting purposes.
- Multiple due dates for payments: general, by vendor or user input.
- Make partial payments on invoices while maintaining the balance due.
- Print checks on a laser printer.
- Print a check when required or re-print checks from a specific check number.
- Reports with date range can run through a fiscal year-end.
- Review, edit and preview invoices report after entry and prior to posting.
- System checks for duplicate invoices.
- Create a new vendor while in an invoice entry.
- Calculate vendor discounts.
- Automatic calculation of sales taxes and allocation to appropriate General Ledger accounts
- Enter invoices into current or next period without closing previous period.
Accounts Payable Inquiries and Reports
- Bank reconciliation and outstanding check listing.
- Detail and summary Aged Accounts Payable.
- Vendor purchase and discount statistics analyses.
- Vendor history inquiry and report.
Report Generator
- The MTrack Report Generator is a powerful built-in report creator with pre-defined data dictionaries.
- Design codes are easy to find using speed and text search tools.
- Customize the report heading descriptions to match your existing reports.
- Several standard options for conditioning, filtering, performing calculations, as well as a Save As feature
- The ability to develop, save and reproduce standard report formats eliminates time recreating report designs
Remote Management Systems
- The Remote Management System is intended for managing different locations.
- Information is captured, sent to the head office and then consolidated.
- Assists with reporting and processing of transactions for groups of related clubs.
- Used for one main office or reporting center with separate clubs.
- Each location has a full version of MTrack with their own master files.
- Data is captured at each location and transferred automatically using a third party product.
- Common Database to handle the membership for clubs with multi-site properties.
- Ability to handle multiple locations, each with multiple affiliations.
- Members can use the family of clubs.
- Developed for use on a wide area network.
- Member Card System
Note: Some features incur a cost for set-up in MTrack
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MTrack GOLF PRICES
Single user $1,895
Two concurrent users $2,595
Five concurrent users $3,995
Ten concurrent users $5,595
Twenty-five concurrent users $7,995
TeeSheet 4 by quotation
PO Hardware - by quotation
Relevant taxes not included
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Minimum Recommended Computers
800 Mhz, 256 Mb RAM, Win 2000 or XP Professional
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For a complete quotation including hardware, contact:
MTrack Software Ltd
1207 – 1100 Harwood Street
Vancouver, BC V6E 1R7
1-866-202-1152/604-602-1152 Fax: 604-623-3438
mtrack@shaw.ca
www.mtracksoftware.com |
AISA GOLF SOFTWARE USERS
(Asseance Ltd. version of MTrack Golf)
Belle Park Fairways
Briar Fox Golf Club
Briars Golf Club
Calabogie Highlands Resort & Golf Club
Camben Braes Golf & Country Club
Falconbridge Golf
Glen Lawrence Golf Club
Heritage Golf & Country Club
Hylands Golf & Country Club
Innisbrook Golf Club
Inverary Golf & Country Club
London Squash Racquet Club
London Ski Club
Metcalf Golf & Country Club
Morehouse Country Club (Louisiana USA)
Oshawa Airport Golf Club
Pakenham Golf Club
Port Hope Golf & Country Club
Pine Ridge Golf & Country Club
Pinecrest Golf & Country Club
Raceview Golf Club
Rivendell Golf Club
Tamerack Golf & Country Club
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